Traka

Everything you need to know about managing the keys to your business

Why does managing keys matter?

Keys are crucial to safety, security and productivity. The more people and assets you have to manage, the more complex things become. Beyond improved security, the ability to track keys and who used them when provides transparency and control. 

Find out why key management is important in our blog

Accountability in the workplace

Having access to keys and equipment in a timely way helps staff perform productively. Gatekeepers and form-filling cause bottlenecks and will get in the way of getting a job done. With an electronic key cabinet, you can make your staff accountable. You can even allow them to reserve an asset, such as a vehicle,  in advance and set a curfew for its return. 

Find out where to start with increasing workplace accountability

  • Accountability is important in every workplace. Research studies show that increased accountability can significantly improve organizational performance 1. The most important aspect is implementing accountability constructively which supports a positive working culture. 

    Electronic key management systems create accountability in a constructive way by linking keys to credentials to record their withdrawal and use. The credentials used can integrated with an existing security or access management system or can operate as a stand-alone system. These systems promote fairness and empowerment by allowing staff access to keys and equipment and transparency holding them responsible for any resource they borrow. 

    Traka key cabinets allow an administrator to select which keys each user can access, which means only authorized users can borrow certain items, helping you enforce compliance.

    Traka systems also provide clear audit trails. This makes it very obvious when a key has not been returned and reminders and alerts are sent in the event of a non-return.  In addition,  you can require users returning a vehicle to record mileage and any issues with the vehicle so that it can be withdrawn from use if maintenance is needed. 

    1. Studies such US Office of Personnel Management - Accountability Can Have Positive Results