Loughborough University

Standing as one of the top 20 research-led universities in the country and the best in the world for sport-related subjects, Loughborough offers top-class facilities with integrated security innovation for the students, staff, and visitors.

Alongside academic departments, the Loughborough campus comprises 350 buildings, including 17 halls of residence, the Student’s Union, two gyms, gardens, and playing fields. As a result, on-site facility managers operate over 25,000 keys, all of which require careful management for use by its 5,223 staff.

Implementing Traka’s key management solutions has helped manage contractor access on-site, which is often required outside of office hours or during holiday periods. To date, seven systems allow automated access control to authorized personnel with complete audit trail capability to manage the keys from being taken to the point of return.

Mark Findley, Stores and Key Room Co-ordinator at Loughborough University says:

“The sheer size of Loughborough University and the number of keys in operation presents a complex security issue. It is designed as a ‘welcoming’ public space for our students. This must be balanced with managing constant visitor traffic, securing multiple buildings, and managing the number of contractors on site as we continue to strive for excellence.

Keys have to be easily located and ready for use to ensure work programmes are not delayed, which may impact the university's operations. We needed a smarter solution, and Traka helped us right from the design process through implementation and continues to grow with us.

Traka’s secure key cabinets produce time and cost savings for us as Security doesn’t need to be called out every time a contractor needs a key or access and we can instantly account for who is on-site and what work is being carried out.”

Loughborough University recently added a Traka key cabinet to a residential development, offering 60-room facilities. The key management system enables visitors to receive an automated email with door numbers and access requirements relating to the length of their stay. This removes the need for reception operators to provide access at weekends or over holiday periods – a clear cost-saving for the University.

Traka is also looking at ways to support the Student Union for students requiring temporary access to different rooms for club meetings.

Mark continues:

“The flexibility and scalability of the Traka system is beneficial to the site team at Loughborough University. It ensures the highest level of security at all times and removes the risk of human error. It also allows us to adapt and grow our access management capabilities in lockstep with the evolving needs of our dynamic campus environment.”

Tom Smith, Traka's UK Head of Business concluded:

“Our work with Loughborough University is a true partnership. We work closely with our universities right from the initial design and specification process where we can understand the issues faced by the team. We can then implement a bespoke solution with countless advantages, including contractor management.

We’re proud to work with Loughborough. Not only to enhance security but also to alleviate stretched resource issues, to enable the university to operate seamlessly for the benefit of all its staff, students and visitors.”

In conclusion, Loughborough University's collaboration with Traka exemplifies a forward-thinking approach to security management in academic environments.

With Traka's intelligent key management solutions, the university efficiently addresses the complexities of its expansive campus while upholding the safety and convenience of its students, staff, and visitors. The seamless integration of Traka's systems not only enhances security but also generates significant time and cost savings, streamlining operations across various facilities.

As Loughborough University continues to evolve, the partnership with Traka ensures a proactive response to emerging security challenges, reflecting a commitment to excellence and innovation in campus security management.