What makes a key cabinet such a secure storage option for growing businesses?

The true superpower of commercial key cabinets lies in their intelligence. Don’t get us wrong, they’re strong and durable, too. Made with an industrial-strength, scratch-resistant door,  and door hinges that are tested to over one million cycles, they’re definitely built to last.

But their real value is in the smart features they offer. Intelligent key cabinets track and control the movement of your most important assets, helping to prevent the headaches and costs associated with loss, theft and replacements.

They level up traditional key management systems that rely on manpower and manual processes like key hooks and logbooks or receptionists handing out keys. 

By automating and streamlining these processes, intelligent key cabinets help reduce human error, making it harder for criminals to strike.

Whenever someone attempts to access your assets, these smart cabinets automatically verify permissions and log detailed records every time a key is removed or returned. This gives you ultimate control and visibility over your assets, allowing you to see exactly how they are being used.

In this blog post, we’ll show you how commercial key cabinets can help you improve your business’ workplace security as it grows.

Why is security so crucial for growing businesses?

As your business grows, so do its security challenges. Success brings more assets to protect, and while this is a positive sign, it also attracts unwanted attention — sometimes from criminals. The more valuable your assets become, the bigger the financial impact if they’re lost, stolen, or damaged. With an expanding workforce and customer base, you’re also responsible for safeguarding more people, creating more opportunities for potential security breaches. 

Modern key cabinets can help minimize human error and give you a clearer picture of the use and movement of your assets. 

As your business grows, managing access to valuable assets like cars, properties, or buildings becomes more complex, often leading to increased paperwork and record-keeping. Traditional manual record-keeping can be time-consuming, confusing, and require more staff. Electronic key cabinets automate and streamline these processes, speeding up transactions, reducing errors, and keeping your assets secure.

The 7 ways that key cabinets provide ideal storage options for growing businesses 

1. More accountability
   Are your employees always losing company keys? Or leaving them, here, there and everywhere? Now you can hold them accountable for any losses through the smart software in our key cabinets that keeps detailed records every time someone logs a key out, pinpointing exactly who took them in the first place.
   
   
2. Prevent late returns
   Not only can it be frustrating for colleagues when an employee holds onto a key that they need for longer than necessary, it can also pose a security risk as it gives criminals more opportunities to attack. You can use our cabinets to encourage team members to return keys on time. Car salesmen, for example, can book vehicles for test drives and will be sent a timely alert to remind them when the key is needed elsewhere, encouraging them to return it promptly.
   
   
3. Control access
   Intelligent key cabinets can help deter criminals by allowing only authorized staff to access specific assets via pin code or biometric verification. For instance, if your entire sales team is out of the office conducting property viewings, you can rest easy knowing that no thief can sneak in and swipe a key.
   
   
4. Automate access control
   Our intelligent key cabinets also make the process of granting and revoking access rights automatic. This means intruders are less likely to manipulate an employee responsible for signing keys in and out into handing them over. This is particularly useful for governmental departments with numerous visitors or health agencies with a large number of agency workers.
   
   
5. Prevent accidents
   You don't want care agency workers getting hold of medication and medical equipment they're not trained to use. You don't want security officers getting hold of weapons they're not trained to use. And you don't want employees in your road haulage business getting behind the wheel if they don't have the license to do so. Blocking access to unauthorized personnel can help prevent serious and even fatal accidents in the workplace.
   
   
6. Keep staff members safe from violence
   A business’ top priority is keeping its employees safe, but thefts can escalate into violence if criminals try to escape. A thief stealing a car from a dealership could carry out a hit and run. A criminal taking weapons from a police department could use them against employees. Strict access control can stop criminals getting hold of these assets in the first place.
   
   
7. Deny access to faulty assets
   Using broken items can be dangerous. Imagine a care worker reaching for faulty medical equipment with only a small time window to save a person's life? Or a car salesman taking a customer out for a test drive in a faulty electric vehicle.
   With our electronic key cabinets, you can place alerts on items not to be used to let employees know which keys are out of bounds and stop them from taking them out.

Upgrade your business storage capabilities with Traka

Traka can help you find the perfect key cabinet for your business’ needs.

Our electronic key cabinets provide numerous benefits, including full control and visibility over your assets, promoting responsible employee behaviour, reducing mistakes, and ensuring the safety of both employees and customers.

We understand the importance of investing in long-lasting, cost-effective tools. That’s why our experts will work with you to design a security system that not only meets your current needs but also adapts as your company grows and evolves.  

Our products offer flexibility and can be integrated into your existing security system. We’ll begin with a thorough audit to identify any security gaps.

From there, a dedicated project manager will help you map out your keys, assets, users, their permissions and the reports you require.

An experienced engineer will then set up and test the system on-site, and we’ll provide comprehensive training for all your employees. 

For ongoing support, don't hesitate to get in touch with our account management and dedicated support teams.